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About the Role
At Duolingo, our mission is to develop the best education in the world and make it universally available. Joining our life-changing mission means working with world-class minds to impact half a billion (and growing!) learners around the globe. We are looking for an Executive Assistant to the CEO to keep our CEO focused on Duolingo’s highest priorities and ensure their days run smoothly in this in-person role.
About the Role
In this position, you will lead complex calendar stewardship, coordinate mission-critical logistics, and partner closely with the Office of the CEO to create clarity, flow, and follow-through across internal and external engagements. You will collaborate regularly with executive leaders and fellow EAs to build lightweight systems and leverage modern productivity tools and AI to increase speed, quality, and reliability.
What You'll Do
- Own end-to-end calendar management for the CEO, prioritizing time against company goals, stakeholder needs, and leadership cadences while protecting prep, travel, and deep-work windows.
- Partner closely with the Chief of Staff, Head of Office of the CEO, and other EAs to ensure the CEO’s schedule reflects strategic priorities and that handoffs are seamless.
- Plan and manage detailed domestic and international travel, including itineraries, and logistics for board meetings, off-sites, and external appearances.
- Build lightweight systems and documentation that improve executive workflows; use modern productivity tools and AI to increase speed, quality, and reliability.
- Serve as a high-judgment point of contact for internal and external stakeholders, maintaining confidentiality and representing the CEO’s office with professionalism.
What We're Looking For
- 10+ years of progressive experience directly supporting senior executives, with the majority of your career spent in an Executive Assistant or comparable executive support role.
- Demonstrated excellence in high-volume calendar orchestration, logistics, and meeting readiness, with a track record of anticipating needs and solving problems proactively.
- Outstanding organization and written/verbal communication skills; you keep details tight, documentation clear, and stakeholders aligned.
- Unshakeable discretion and judgment; calm, focused execution under pressure; and a service mindset that helps leaders operate at their best.
- Comfort collaborating across senior leadership and cross-functional teams, and working in person with the Office of the CEO and other EAs.
- Proficiency with modern productivity and collaboration tools (G Suite, Slack, Zoom, Mac) and an interest in leveraging AI to streamline workflows.
Key Technical Responsibilities
- check_circle Own end-to-end calendar management for the CEO, prioritizing time against company goals, stakeholder needs, and leadership cadences.
- check_circle Partner closely with the Chief of Staff, Head of Office of the CEO, and other EAs to ensure seamless scheduling handoffs and strategic alignment.
- check_circle Plan and manage detailed domestic and international travel, itineraries, and logistics for board meetings, off-sites, and external appearances.
- check_circle Build lightweight systems and documentation that improve executive workflows using modern productivity tools and AI.
- check_circle Serve as a high-judgment point of contact for internal and external stakeholders with unshakeable discretion.
Prerequisites & Qualifications
- check 10+ years of progressive experience directly supporting senior executives in an Executive Assistant or comparable role.
- check Demonstrated excellence in high-volume calendar orchestration, logistics, and meeting readiness.
- check Outstanding organization and written/verbal communication skills.
- check Unshakeable discretion and judgment with calm, focused execution under pressure.
- check Comfort collaborating across senior leadership and cross-functional teams in an in-person environment.
- check Proficiency with modern productivity and collaboration tools including G Suite, Slack, Zoom, and Mac.
About Duolingo Greenhouse Board
Verified hiring organization details.
Duolingo Greenhouse Board is associated with Duolingo, a prominent technology and software company known for its popular language-learning platform. Operating within the tech sector and maintaining a presence in New York, NY, the entity relates to hiring and board functions within the broader Duolingo ecosystem, which leverages gamification and machine learning to deliver accessible education.