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About the Role
At Pinterest, we’re on a mission to bring everyone the inspiration to create a life they love, and that starts with the people behind the product. We are seeking an Administrative Business Partner I to provide dedicated support to senior leaders on our VP of Communications as well as her direct reports. In this role, you'll play a crucial part in keeping the team organized, motivated, and operating efficiently.
You will manage complex, global schedules, nurture internal and external relationships, and excel as a detail-oriented communicator. With AI serving as a powerful partner in our workflows, we are looking for candidates who are excited to embrace new tools and collaborate effectively in a dynamic, hybrid environment based out of Los Angeles, CA.
What you'll be doing
As an Administrative Business Partner, you will act as a thought partner to leaders by offering insights into their teams and assisting with building positive relationships. You will adapt swiftly to organizational changes, manage team meetings, coordinate events and offsites, and oversee morale and travel budgets with utmost discretion.
Key Technical Responsibilities
- check_circle Manage complex calendars with minimal direction; prioritize and make calendaring decisions based on business need using independent judgment.
- check_circle Be a thought partner to the leaders by offering insights into their teams and actively seeking solutions to challenges.
- check_circle Assist executives with building positive relationships with their team and cross-functional partners.
- check_circle Adapt swiftly to organizational changes, expansions, and onboarding of new team members, offering a platform for addressing concerns and brainstorming solutions with leaders.
- check_circle Support executives with managing team meetings, draft agendas and presentation decks, track action items and take meeting notes.
- check_circle Coordinate events and offsites by researching and selecting venues and vendors, reviewing contracts, drafting and distributing event content and communications, planning all logistics, and managing budget.
- check_circle Work closely with the Global Events Team to facilitate large scale, global, and virtual events (e.g., all-team meetings, webinars, conferences, etc).
- check_circle Take charge of the leader's employee morale, recognition and travel budgets.
- check_circle Coordinate domestic and international travel, hotel accommodations and transportation for the executives and their teams events as needed.
Prerequisites & Qualifications
- check Minimum of 4 years of administrative experience, including minimum of 2 years supporting VP and Director level executives within media and/or tech industries.
- check Solid track record of handling confidential information with the utmost integrity.
- check Proactive and self-directed, capable of taking ownership of tasks, even in ambiguous situations with minimal supervision.
- check Outstanding organizational skills, acute attention to detail, ability to handle multiple tasks in a fast-paced and time-sensitive environment.
- check Proficient in tools such as Google Suite, Slack, Workday, Expensify, and Navan.
- check A team player with the capability to see tasks through from start to finish while collaborating with all potential stakeholders.
- check Video editing and AI curiosity is highly preferred.
- check Bachelor's/Master's degree in a relevant field such as Business Administrative or equivalent experience.
- check Must be located in a commutable distance from our office in Los Angeles, CA, with flexibility for hybrid in-office collaboration.
About Pinterest Greenhouse Board
Verified hiring organization details.
Pinterest Greenhouse Board is a hiring entity associated with Pinterest, a visual discovery engine and technology company that helps users find inspiration for their lives. Operating in the technology and software sector with a presence in Los Angeles, CA, this recruitment channel facilitates the sourcing and onboarding of talent to support Pinterest's core platform development, engineering initiatives, and business operations.