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About the Role
The Administrative Business Partner (ABP) provides strategic, high-impact executive support to executives at Asana. This role operates as a trusted partner and is embedded within a collaborative ABP team that shares resources, best practices, and cross-functional coverage. The ABP is expected to build deep business acumen, operate with exceptional discretion, and drive operational excellence across a fast-moving, global organization.
This role is based in our Vancouver office with an office-centric hybrid schedule. The standard in-office days are Monday, Tuesday, and Thursday. Most Asanas have the option to work from home on Wednesdays. Working from home on Fridays depends on the type of work you do and the teams with which you partner.
What You’ll Achieve
You will manage complex executive calendars, meeting logistics, global travel, and cross-functional events while leveraging Asana's own product and AI tools to design, document, and optimize operational workflows.
Key Technical Responsibilities
- check_circle Own end-to-end calendar management with strong attention to accuracy, context-switching, and energy management
- check_circle Anticipate the executive's needs before they arise, staying ahead of shifting priorities and schedule dependencies
- check_circle Partner closely with EBPs and ABPs to rapidly drive calendar alignment across the leadership team
- check_circle Manage complex domestic and international travel arrangements, including customer-facing itineraries and team events
- check_circle Drive efficient meeting logistics including agendas, pre-reads, and follow-up actions
- check_circle Prepare the executive for key meetings through briefing materials and relevant context
- check_circle Draft and route communications on behalf of executives, including internal announcements and team messages
- check_circle Serve as a communication proxy where appropriate, maintaining professionalism and discretion
- check_circle Act as a hub of knowledge for the team by fielding questions and routing requests
- check_circle Own end-to-end planning and execution of team events including all-hands, off-sites, and celebrations
- check_circle Lead and manage large, complex cross-functional projects with measurable business impact
- check_circle Identify operational gaps and build processes to close them, creating structure where it doesn't yet exist
- check_circle Leverage Asana's own product and AI tools to design, document, and optimize operational workflows
- check_circle Maintain a working knowledge of key internal and external stakeholders to effectively interface on the executive's behalf
- check_circle Build trusted relationships across the organization, including with chiefs of staff, people partners, and other ABPs
Prerequisites & Qualifications
- check 7+ years supporting VP or C-Suite leaders
- check Experience operating across a global business with complex international logistics
- check Exceptional discretion and judgment with confidential and sensitive information
- check Strong prioritization skills with the ability to analyze trade-offs and bring stakeholders along
- check Composure and grace under pressure in a fast-paced, high-change environment
- check Comfort with an in-person, office-centric hybrid schedule
- check Demonstrates curiosity about AI tools and emerging technologies, with a willingness to learn and leverage them to enhance productivity, collaboration, or decision-making
About Asana Greenhouse Board
Verified hiring organization details.
Asana is a leading enterprise work management platform designed to help teams orchestrate their work, from daily tasks to strategic initiatives. The Vancouver, BC engineering hub contributes to the development of Asana's core SaaS platform, utilizing modern web technologies and scalable architectures to support millions of global users. This hiring entity represents Asana's recruitment operations utilizing the Greenhouse applicant tracking system to onboard top-tier technical talent in Canada.